Executive Assistant

Job Description

At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.

As an Executive Assistant (EA) at Viva, you will work hand-in-hand with fast-moving startup leaders. They juggle competing priorities and rely on you to keep things organized, proactive, and one step ahead.

What You Will Do

You will support up to three executives across admin and operations, including:

• Own calendars, inboxes, meetings, travel, and expenses
• Keep priorities clear and the day running smoothly
• Improve workflows and document processes
• Support projects, reporting, and internal coordination
• Think ahead, solve problems, and anticipate needs
• Take initiative when something can be improved

How You Know This Is The Job For You

• You want your work to actually matter
• You are proactive and naturally organized
• You prefer ownership over micromanagement
• You enjoy fast-paced environments and learning new tools
• You want growth, feedback, and long-term career development

What We Are Looking For

• 2+ years of general work experience
• Fluent English (C1 level)
• No job hopping: at least one of your last three roles shows a 2+ year tenure
• Previous Executive Assistant experience is not required. We welcome candidates with transferable experience
• Excited about AI and automation tools
• Comfortable with Google Workspace, Slack, Notion, and similar tools
• Reliable, proactive, and confident communicating with leaders