Executive Assistant(Expired)

We’re seeking an Operations Partner who can bring structure, clarity, and leadership to a fast-moving, mission-driven company.

You’ll work directly alongside Margie to manage the day-to-day flow of the business—from CEO scheduling and team accountability to systems, organization, and execution.

You won’t just manage tasks—you’ll own the systems that keep everything moving. You’ll work inside our CRM, we use GoHighLevel (If you haven’t used GoHighLevel before, that’s okay—as long as you’re strong with similar tools and eager to learn ), tap into our AI tool stack, organize everything inside Google Workspace, and coordinate execution in Asana, using a live KPI dashboard that you help build and improve to drive decisions each week.

What You’ll Do

• Manage CEO Schedule with Intention: Organize and maintain the CEO’s calendar, ensuring priorities are clear, realistic, and protected.
• Drive Accountability: Hold the CEO and team accountable to commitments, deadlines, and deliverables with clarity and consistency.
• Run Team Operations: Coordinate task flow across contractors (social media, GHL, admin) and ensure nothing falls through the cracks.
• Organize Digital Systems: Clean up and maintain Google Drive, files, folders, photos, and content assets so everything is easy to find and use.
• Build + Document Systems: Create SOPs and repeatable workflows that support growth and efficiency.
• Track KPIs + Performance: Build and maintain dashboards for content, pipeline, speaking, and revenue. Provide weekly insights and flag issues early.
• Build + Improve KPI Dashboards: Help design, build, and maintain a simple KPI dashboard (content, pipeline, speaking, revenue) and use it to flag wins, risks, and next steps each week.
• Support Content Flow: Ensure content moves from recording → editing → publishing without bottlenecks.
• Manage Speaking + Opportunities: Research, track, and follow up on speaking engagements and opportunities.
• Handle Urgent + Delegated Tasks: Step in quickly to support high-priority needs and keep operations moving.
• Leverage AI Tools Every Day: Use our AI tool stack to draft SOPs, summarize meetings, create task lists, generate reports, and suggest system improvements.
• Run Tech-Enabled Systems: Connect GoHighLevel, our AI tools, Google Workspace, and Asana into simple, reliable workflows that the whole team follows.

Qualifications

• 2–5 years of operations, project management, or executive support experience
• Experience supporting a CEO, founder, or personal brand (required)
• Strong organizational and systems-thinking skills
• Advanced use of AI tools (required); experience building or customizing tools preferred
• Experience with GoHighLevel (GHL) or similar CRM/automation platforms (preferred, but not required if you’re confident learning new tools quickly)
• Excellent English communication skills (written and spoken)
• Comfortable working with U.S. time zone overlap