Office Manager

The Office Manager is responsible for the seamless day-to-day running of the office and administrative operations, maintaining synergies between office and sites, providing the operational backbone that allows technical and engineering staff to focus on client delivery. This role holds full accountability for office administration, facilities, financial admin support, and critically for an engineering consulting environment tender and bid administration from opportunity identification through to submission and award tracking. The successful candidate will bring order, compliance rigour, and professionalism to every function they touch, acting as a trusted right hand to leadership. Must be willing to demonstrate a flexible approach to their work schedule, including a readiness to work extended hours and weekends when necessary to ensure critical deadlines are successfully met.

Key Responsibilities

• General Office & Facilities Management
• Tender & Bid Administration
• Document Control & Quality Compliance
• Financial & Procurement Administration
• Health & Safety Coordination
• Reception & Stakeholder Liaison

MINIMUM REQUIREMENTS

• Tertiary qualification in Office Management, Business Administration, or a related field (essential).
• Minimum 5 years' office management experience, with demonstrable coverage across all core functions (not a single-function administrator).
• Proven experience within the engineering, built environment, or professional/technical consulting sector (essential).
• Demonstrable tender/bid administration experience, including familiarity with CIDB processes and public/private sector procurement documentation.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook); exposure to MS Project, Pastel, Sage, or similar accounting/ERP systems advantageous.
• Valid driver's licence and preferably with own transport.