TEMS Administrator

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact.

What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model.

Job Description

Key Responsibilities May Include:

• Build and maintain strong customer relationships through effective communication, timely query resolution, and proactive identification of potential issues.
• Reconcile customer accounts, manage equipment balances, and ensure the accurate processing of customer requests on systems such as Siebel.
• Coordinate and arrange the telephonic collection of pallets, managing EMS customer balances and suspended movements for resolution.
• Conduct site visits, schedule calls, and provide feedback and corrective recommendations to customers and Business Managers to address operational issues.
• Investigate and resolve queries from customers and internal teams, ensuring prompt follow-up and adherence to recommendations.
• Provide electronic system support to the local client base, including managing the helpdesk function where applicable.
• Perform general office administration tasks, including handling the switchboard, filing, and participating in team projects and initiatives.
• Serve as a backup for TEMS and other team members as needed, contributing to a collaborative and supportive team environment
  
  

TEMS Administrator based at Customer Site

Port Elizabeth - 12-month Contract role

Make an impact on site—deliver outcomes, not just administration.

Purpose Of The Role

Reporting to the Customer Contact Supervisor, the successful applicant will provide a

support service for customers in the area. This role is integral as it is the first point of

contact for the customer. This role is to assist CHEP in building and maintaining solid

relationships with the customer base.

Responsibilities Include

General administration and client account reconciliations (query resolution process),

inclusive of Debit Authorisations, THAAs

Reconciling of accounts

Credit balance investigations.

Accurate filing of client documentation

Managing of suspended and rejected movements

Logging of necessary Salesforce cases.

Logging Collection / Return orders when needed.

Log necessary escalations to the business via Salesforce

Submitting of weekly updates to Team Leader and Supervisor for CHEP management

Ensuring all queries are addressed and resolved in accordance with the Business Rules.

Entertain a good customer relationship and escalate all relevant issues to CHEP

management.

Checking of inbound documents validity – equipment, quantities etc.

Outbound process – record keeping

Facilitating 1-4-1 exchanges

Identify 1-4-1 exchange clients to be converted Transfer clients where possible. (If

applicable)

Yard duties include pallet sorting, inspection of pallet quality and reporting any problems.

Stock counts and reconciling of the counts

Issues orders

Escalate all noncompliance issues to CHEP

Liaise with problem customers to recover outstanding balances.

Any other reasonable tasks as delegated by CHEP Management

Ideal Candidate Requirements

Matric & a Diploma essential, preferably studying towards a business-related Degree.

Manual Drivers Licence

3-5 years Basic Accounts & Reconciliation, including general office duties

3 years Customer Service Experience

Analytical Skills

Excellent communication skills at all levels

Knowledge of Salesforce, myCHEP would be an advantage; proficiency in Word & Excel is

preferable.

Team Players who are systematic, accurate, patient and service-orientated will be the best

suited to handle this position.